Practical information.

The 27th European Conference on Esophageal Diseases will be held from Sunday, May 11, to Tuesday, May 13, 2025.

  • Sunday, May 11: Join us for the Opening Ceremony and Welcome Reception at the historic Auditorium of the University of Amsterdam, located in the city center within a former church. A keynote speaker will also be featured. 

  • Monday and Tuesday, May 12–13: The conference sessions will take place at Muziekgebouw aan 't IJ, a concert hall and meeting center beside the IJ River, conveniently located near Amsterdam’s central station. Join us on Monday night during a Festive dinner evening at Foyer 1 in Muziekgebouw ‘t IJ.

Festive Dinner Evening.

WannabeAstar

Join Us for an Unforgettable Evening! 🎶✨

After a day full of insights and inspiration, it’s time to relax, connect, and celebrate!

Join us for our social program with a walking dinner & party where you'll have the perfect opportunity to meet your colleagues in a vibrant and informal setting. Enjoy delicious food, refreshing drinks, and an electrifying atmosphere with breathtaking views over the river 't IJ.

🎧 DJ Wannabeastar will set the mood with fantastic beats, ensuring an evening of great music, dancing, and unforgettable memories!

What: Walking dinner including drinks & DJ
Location: Foyer 1 at Muziekgebouw aan ‘t IJ
Time: Monday 12 May 19.30 - 22.30 PM
Ticket: € 121,- incl. VAT

Abstract Submission.

  • The ESDE2025 Scientific Committee invites the submission of high-quality abstracts covering a broad range of topics:

    Benign esophageal diseases

    • Gastroenterology

    • Surgery

    Malignant esophageal disease

    • Epidemiology

    • Diagnostics

    • Endoscopic resection

    • Multimodal treatment

    • Oncology

    • Experimental, translational & pathology

    • Surgery

    • QoL

    • AI

    Abstracts can be submitted in one of the following formats:

    • Free paper (oral/poster)

    • Case report (poster)

    • Video

    The Scientific Committee will make the final decision regarding whether an abstract submission is accepted as an oral presentation, poster presentation, or video. More information on the session types can be found below.

    1. Abstracts must be written in English and submitted electronically via the Sessionboard abstract management system.

    2. Submissions should align with the conference topics, and authors will need to select the most appropriate topic for their abstract to facilitate the review process and the development of the conference program.

    3. Abstract Length and Structure (450 words in total):

      ·       Background: Clearly state the problem and the purpose of the study.

      ·       Methods: Describe how the study was conducted.

      ·       Results: Present the main findings with numerical data and statistical significance.

      ·       Conclusion: Summarize the principal conclusions drawn from the study.

    4. The title of the abstract should be in CAPITAL LETTERS.

    5. The names of the authors should be preceded by their full first name (middle name initial optional), without titles. Moreover please add the institute or affiliate by separating the name with a dash (-)

    6. If there are co-authors add them per line into the separate block called “Co-authors” in the exact same manner.

    7. Presenters who are ESDE Members aged 35 or younger (as of 8 February 2025) can apply for the ESDE Young Investigator Award.

    8. The use of one table, image, or graph is allowed without penalty. Tables should have a maximum of 5 columns and 7 rows, and images or graphs should be 5x7 inches, uploaded in JPG or TIFF format at 300 dpi.

    9. Poster submissions will need to be in a 16:9 shape, as we will display posters on screens at the venue when chosen.

    10. We are currently planning to have video sessions in the following topics: Complications, Robotics, ICG & Imaging Techniques (ICG, FAPI PET). Other topics for video will be taken into consideration.

    11. For video submissions, you might have to adjust the quality of the video for uploading to get reviewed by the Scientific Committee.

    12. Please add the information about the speaker. Not everything is required as we can also add biography & a picture later.

    13. Ensure to click the “Complete” button on the second screen to finalize your submission.

    Please be aware that the email address used to create the account will automatically be the primary contact for any future tasks. For example, if you are selected, the request to register (if not already completed) will be assigned as one of your tasks.

    1. Submission deadline for abstracts: Friday 31st of January 2025 at midnight (23:59:59 CEST)

    2. Notification of acceptance: Monday 17th of March 2025

    3. Author registration deadline: Tuesday 15th of April 2025

    4. ESDE 2025 Amsterdam: Sunday 11th of May until Tuesday the 13th of May 2025

  • 1. Free Paper - Oral Sessions

    Free paper presentations are allocated 5 minutes, followed by a 2-minute discussion period. Please note that only data projection is available; videos must be submitted through a separate track.

    2. Free Paper and Case Report - Poster Sessions

    After review by the Scientific Committee, some free papers may be selected for poster sessions. Case report submissions will be considered exclusively for poster presentations.

    Please note we are planning to display the posters on TV screens, therefor the preferred shape is be 16:9

    3. Free Video Sessions

    We are currently planning to have video sessions in the following topics: Complications, Robotics, ICG & Imaging Techniques (ICG, FAPI PET). Other topics for video will be taken into consideration.

    Free video presentations are allocated a maximum of 6 minutes, with an additional 2 minutes for discussion. Videos should be educational, aimed at improving the care of surgical patients and maintaining high standards of care within an optimal practice environment. Live narration in English is required.

    The review process will follow the standard abstract submission guidelines. Along with the written abstract, a low-quality video (maximum 50MB) must be uploaded during the submission process. To reduce file size, consider compressing the video using H.264 compression, lowering the resolution to 640x360px, or reducing the frame rate to 15fps. Adjusting the bitrate can also help reduce file size. At the conference, the full-quality video should be presented. Several free applications, such as Handbrake, are available online for video compression.

    Before the session, full-quality video files must be submitted to the technician's desk for testing. Ensure the file is Windows-compatible, with extensions such as MP4 or AVI. Note that some AVI files may be incompatible with the software due to encoding processes, and the necessary software decoder may not be available at the conference.

    Video Requirements Summary:

    - Maximum running time of 6 minutes

    - Live English narration

    - Accepted formats: MP4, AVI

Location.

Muziekgebouw aan ‘t IJ

Piet Heinkade 1, 1019 BR Amsterdam

 

Accomodation.

Enjoy the charming atmosphere of Amsterdam Noord, at the water. The rooms of YOTEL hotel are compact yet stylish, featuring smart and minimalist designs. This is a 4-star hotel that provides a comfortable and modern stay.

Travel times from Muziekgebouw aan 't IJ to YOTEL:
- Walking: 36 minutes
- Cycling: 11 minutes
- Driving: 12 minutes

Yotel.

Accreditation.

Ethical MedTech

The ESDE2025 congress, scheduled to take place in Amsterdam, The Netherlands, from Sunday, May 11 to Tuesday, May 13, is compliant for the accreditation by the MedTech Europe Code of Ethical Business Practice with the reference EMT-24-00240

NVvH

The ESDE2025 congress is compliant for the accreditation by the Nederlandse Vereniging voor Heelkunde Practice with the reference ID: 612712. You will receive 16 accreditation points for attending this conference.

FAQ.

For all questions not listed in the FAQ, we kindly refer you to our conference secretariat, "Congress Creation." They can be reached via email at congress@esde2025.com or by phone at +31 (0)20 420 20 60.

  • Accreditation is compliant.

    How to receive your points for this event will shortly be shared on this webpage. The first approvals have been received however the actual points will be calculated based on the programme that will be announced in the beginning of 2025!

  • Do you want to become an ESDE member you can add this request by ticking the box duringyour registration that says: I want to become an ESDE member. The conference organization will share your details with the society to reach out to you directly. Unfortunately, we do not have the ability to change your fee for this year, as the discount comes from being a valued member. 

  • For any inquiries or updates regarding your registration, please contact the congress secretariat via email at congress@esde2025.com. If you need to cancel your registration, make sure to include your name, invoice number, and payment method in your email.

    Tickets and Participants: Cancellations and Refunds.

    Cancellations must be submitted in writing to the ESDE Conference Secretariat. Cancellations will be accepted until 10 April 2025, with a full refund of the registration fee minus a €50 administration fee. No refunds will be issued after 10 April 2025, nor for participants who do not attend. All refunds will be processed after the conference.

    In the event of serious unforeseen circumstances or situations beyond its control, the ESDE Conference Secretariat reserves the right to cancel or change the dates of the event. In such cases, participants will not be entitled to compensation for any costs or damages incurred. All delegates are advised to purchase personal travel insurance.

    Please note that cancellations are possible until Tuesday, 11 March 2025, with a cancellation fee of €45. After this date, your registration is binding, and fees are due in full. Transferring your registration to a colleague remains an option; please contact the congress secretariat for assistance with this process.

    Be aware that the time required to process refunds may vary depending on the payment method. Some refunds are processed instantly, while others may take over 30 days. Thank you for your understanding.

  • You can pay your registration fee using one of three options. Regardless of the method chosen, you will receive an invoice for your records:

    1. iDEAL – Instantly confirms your registration upon payment and is primarily for those with a Dutch bank account.

    2. Credit Card – Allows you to enter your card details directly, confirming your registration immediately.

    3. Bank Transfer – An invoice will be issued, and payment must be completed within 14 days. Your registration is confirmed once payment is received. If payment is not made in time, your registration will be canceled, and you’ll need to re-register.

  • Crime
    Crime levels are low in Amsterdam. However, we strongly advise you to watch out for cunning pickpockets, especially when on the train from and to Schiphol Airport, on crowded trams, buses or metros and while watching street performers.

    Tipping
    Service is always included. However, it is customary to tip in restaurants, bars and when paying for taxi’s. As a general rule tipping between 5-10% should be adequate.

    Transportation
    Amsterdam is a very compact city where your destination will usually not be at a great distance. The city is therefore ideal for getting around by foot, bicycle or public transport. Amsterdam has a very dense public transport system and tram, metro or bus stops are usually around the corner. Website to plan your route: 9292ov.nl

    Cars are less suited for getting around in Amsterdam because the city can be considered rather car-unfriendly. Parking has to be paid for in almost the entire city and the rates can be substantial.

    Electricity
    The voltage in the Netherlands is 220-240V. USA, English and some other foreign appliances require an adapter for the voltage as well as an adapter for the plug. Please bring your own adapter as there are no adapters available at the congress venue.

    Insurance
    Delegates are advised to arrange adequate travel, health and other insurance before they leave their home country.

    Opening hours shops
    In the city centre most shops are open 7 days a week.
    Opening hours: 09.30 until 18.00 hrs (Monday to Saturday); 12.00-17.00 hrs. (Sunday in the city center only). On Thursday evening shops are open until 21.00 hrs. Supermarkets are open 7 days a week.

    Passports and visa
    All visitors traveling to the Netherlands must be in possession of a valid passport. Participants should check with their local travel agents whether they require an entry visa for the Netherlands.

    Time zone
    The Netherlands and Amsterdam are in the Central European Time Zone, one hour ahead of GMT.